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A remote board meeting is conducted via video conference calls, where the board members don’t physically meet. This method of conducting business has become increasingly popular during the coronavirus outbreak and is likely to be used after the pandemic.

Making use of the right tools is the key to an efficient and effective remote board meeting. All materials must be made available for board members before the start of the meeting. This will reduce time and also prevent confusion during the meeting. It’s also helpful to have the meeting recorded particularly if it’s a lengthy discussion or involves a lot of discussion.

Encourage board members to be aware of their surroundings when logging in to the meeting. Distractions like the barking of a dog, loud street noise, or even the slight sound of television in a different room can distract you and make it hard to concentrate during the meeting. The ideal scenario is that board members be at the point of signing into their offices in a quiet space with a closed door.

It’s important to include the board member’s presence prior to the beginning of the meeting. This not only makes sure that everyone is present, but it sets the tone for the meeting and demonstrates that it’s a crucial issue. After each item on the agenda, it’s helpful to ask for feedback. This can increase engagement and encourages participation even from those who are not present. The board is able to respond to the feedback after the meeting, if they want to.